Run your whole coach operation from one screen
Transport Chief handles the quote, the booking, the schedule, the vehicle, the driver and the paperwork, so you stop stitching a business together out of spreadsheets, a whiteboard and an inbox full of half-answered enquiries.
No credit card. No sales call to get started.
Most operators are not short of work. They are short of hours.
The jobs are there. What burns the day is everything around them: pricing a charter from scratch because last year's quote is in someone's sent items, checking whether the 53-seater is already out on Saturday, chasing a driver who never saw the run sheet, and finding out on Friday that a certificate of fitness expired on Tuesday.
The spreadsheet that only one person understands
It works, right up until they are on leave, two people edit it at once, or a formula quietly stops copying down. Your operating history should not live in a file that can be overwritten by accident.
Quotes that take days to go out
By the time a price lands in the customer's inbox they have often already booked someone else. Speed of reply wins charter work more reliably than being the cheapest.
Double bookings you find out about late
Two jobs, one vehicle, and nobody notices until the morning of. The fix is a system that refuses to let you make the mistake, not a bigger whiteboard.
Everything the job touches, in one place
Not five tools that nearly talk to each other. One record for the booking, from the first enquiry through to the invoice and the run sheet.
Bookings & quoting
Build a priced quote in minutes from your own rate templates: per kilometre, per hour, fixed, per passenger, minimum charges and optional extras. Send it as a branded PDF and let the customer accept it online.
How quoting works →Run planner
Assign vehicles and drivers across the week and let the planner check the things you would otherwise check by memory: overlaps, driver availability, vehicle capacity and the gaps between jobs.
See the planner →Fleet & compliance
Every vehicle, class, driver and licence in one register, with certificate of fitness, registration, road user charges and service intervals surfaced before they become a problem.
Fleet and compliance →Real routing, not guesswork
Pickups and drop-offs are geocoded properly, routed on a map, and measured, so the distance and duration your price is based on are the real ones, including the dead running to get there and back.
Mapping and movements →Reporting & visibility
A dashboard that answers what you actually ask on a Monday, printable reports for the office, run sheets for the drivers, and a full audit trail of who changed what and when.
Reporting →Online bookings
A booking storefront for your own website that prices the trip instantly from your rates and lodges a real, geocoded, priced booking, not an enquiry you have to answer later.
The storefront →Your website should take the booking, not take a message
Almost every coach operator's website ends in the same thing: a contact form. The customer types out their trip, hits send, and waits. Meanwhile they are filling in the same form on two other websites, and whoever replies first with a number usually wins.
An enquiry form
- Customer describes the trip in a free-text box.
- Email lands in a shared inbox.
- Someone reads it, works out the distance, checks the fleet, prices it by hand.
- A reply goes out hours later, or after the weekend.
- Half the time there is a follow-up question first, and the clock restarts.
The customer has already booked someone else.
A Transport Chief storefront
- Customer picks a vehicle class from your fleet, with photos and capacity.
- Enters real addresses, with autocomplete, and sees the route on a map.
- Gets a price immediately, calculated from your rate templates.
- Books it. A real booking arrives, priced, geocoded and ready to schedule.
- You confirm rather than quote.
You captured the job while they still wanted it.
3 months free. Your real jobs, your real rates.
Not a sandbox with sample data and a countdown. A working account for 3 months, so you can put a real season through it and find out whether it actually suits how you operate, which is not something a 14-day trial or a slide deck can tell you.
- No credit card, and no card required to finish either
- Every feature switched on, not a cut-down tier
- Load your own fleet, drivers and rates
- Keep your data if you carry on; export it if you do not
Built for coach operators, not adapted from something else
It knows what a charter actually is
Generic scheduling tools model a job as a box on a calendar. A charter has a vehicle class, a passenger count, a route with real pickup points, a driver with the right licence, dead running at both ends, and a price built from several different rate types at once. Transport Chief models that directly, which is why you are not fighting it by the second week.
- Vehicle classes with capacity, features and photos
- Multi-day and multi-leg trips with staging movements
- Rate templates per vehicle class, with minimum charges
- Dead running measured and priced, not forgotten
New Zealand built, and it shows in the details
Certificate of fitness rather than MOT. Road user charges. Dates that read the right way round, and time zones handled properly so a booking made in one place and driven in another does not drift by an hour. Small things, but they are the ones that make imported software feel like someone else's tool.
- Hosted in New Zealand
- Support from the people who wrote it
- Sign in with your existing Google or Microsoft account
See whether it fits, on your own jobs
Start a free 3-month trial in a couple of minutes, or send us a note and we will walk you through it.